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Midland > Town Hall > Departments > Clerks

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The Clerk's Office processes information presented to Council in the form of By-laws, Resolutions, Agendas, and Minutes. This department maintains the status of agreements and by-laws and provides legal coordination of municipal activities with the Town Solicitor.

The Clerk's primary duty is to function as corporate secretary to Town Council, recording all resolutions, decisions and other proceedings, processing formal applications to Council and maintaining official records. The office serves as an information record center for Council, inter-departmental staff, and the public.

The Clerk is responsible for the preparation of Council agendas. Town Council meets in the Council Chambers at 7:00 p.m. on the fourth Monday of each month. Members of the public are always welcome to attend these Council meetings. Should you wish to make a deputation to Council, kindly contact the Clerk's Office by the Thursday prior to the meeting to ensure your topic is placed on the agenda.

Requests for information under the Freedom of Information Act are processed and all deaths in the Municipality are registered at the Clerk's Office.

The Clerk is the Returning Officer for Municipal Elections and is a signing officer, in conjunction with the Mayor, for all legal documents. The Clerk undertakes required procedures under the Vital Statistics Act and the Marriage Act; and processes requests under the municipal Freedom of Information and Protection of Privacy Act.

The Clerk's Office has responsibility for public records and property assessment information. Applications and/or petitions are processed for the following: Street and Laneway Closings, Encroachments and Local Improvements. The Clerk's Office is also responsible for the administration of insurance claims, risk management and the purchase of insurance coverage for the municipality. The Clerk's Office issues various licenses pursuant to Council by-laws, and bingo and lottery licenses in accordance with Provincial regulations. Copies of the Provincial regulations and Municipal by-laws may be obtained by applying in person at the Town Clerk's Office.