Vendors

• The festival hours are 9 am to 5 pm. We expect you to stay until the end of the festival.
• The festival runs rain or shine (severe weather notwithstanding)

• 6 am is the earliest time you can set-up on the street.
• You will be required to bring your own trolley and trolley your supplies to your booth. Vehicles need to be off King Street by 7:30 am. Vehicles remaining on the street after this time present a safety hazard to our visitors, other vendors and our volunteers. Let’s keep everyone safe!
• Vehicles are prohibited from driving and/or parking on any sidewalk, no exceptions. You cannot drive your vehicle up to your booth space to unload (this rule has been in place since the 2023 festival due to safety). Vendors driving/parking their vehicles on the sidewalk will be ticketed and/or towed at the vehicle owner's expense and will be required to vacate the festival immediately.
• Please note that some parking spots may have parking fees associated with them.
• Do not park in private parking lots without the business owner's explicit written approval.
• Vendors located in Harbourside Park can use the parking spaces along Bayshore Drive for unloading. Note that Bayshore Drive will be closing to vehicular traffic, with the exception of emergency vehicles, between First Street and Midland Avenue in the morning before the festival begins.
• Vendors in Harbourside Park should note to please keep the pathways clear and give way to pedestrians/cyclists/runners to ensure their safety.
• Please have your display assembled and ready to conduct business as early as 8 a.m. as we have lots of early birds coming.
• If you are bringing a pop-up shelter, remember to bring weights ie. sandbags/water jugs/etc. to secure your tent legs, protecting your tent from wind. This includes vendors in the parks as we are trying to avoid damaging the underground irrigation system.
• Please stay within the noted boundaries of your booth. This means no signage, flags, tables or product outside of your designated spot. Please do not encroach into other vendor's booth spaces.
• When setting up in the morning, please place your cardboard and garbage in the bins on Bay Street, Dominion Avenue, Hugel Avenue and Elizabeth Street, and not in the garbage receptacles on King Street. The bins will be on the west side of King Street. Your cooperation in this is greatly appreciated and any vendor who does not adhere may lose their opportunity to participate in future years.

• Our festival runs until 5 p.m. We would like to underscore that no vendor may begin packing up or may leave until the end of the day. We take this rule very seriously. It is important that you are prepared for a full day of sales and promotion. Vendors who are noted by staff as vacating early will not be welcomed back the following year.
• Tear down is from 5 to 7 p.m. King Street and surrounding side streets will re-open for vehicle traffic at 7 p.m. so it is important that your booth and display are removed by this time.

• First Aid stations are located on the festival grounds. Exact locations will be announced closer to the event.
• There will be a security company on-site and they are the designate lost children/missing persons booth and general lost and found. Their location will be announced closer to the event.

• Shelter/tent and weights
• Chairs, stress mats (to alleviate discomfort from standing for long periods of time)
• Trolley to carry your supplies to your location (you will not be able to park at your booth, as in past years)
• Cash box/cash register/money belt
• Cash float (with plenty of $5s, $2s, $1s, etc.)
• Table, display, storage
• Signs displaying business name and pricing
• Packaging materials, bags for purchases
• Refreshments and snacks for yourself/your staff, including water (stay hydrated!)
• Carts/dollies for moving product from vehicle to booth
• Business cards, postcards, promotional materials
• Portable power source for small electronics, such as cell phones and point of sale systems
• Garbage bags for end-of-day clean-up
• Sunscreen and dress for the weather
• Both permits from the health unit and the Town of Midland (if applicable)

Please note that the festival staff and volunteers are unable to attend to your booth for you for bathroom breaks, running for change, etc. You must have sufficient staff at your booth.