Close Alert Banner
Skip to Content

Town of Midland Logo Town of Midland Logo

Contact Us
  • Living in Midland
    • Accessibility
    • Animal Services and Control
    • Booking Facilities
    • Building Services
    • Community Calendar
    • Community Safety
    • Contact Us
    • Engage Midland
    • Fire and Emergency Services
    • Garbage, Recycling and Waste
    • Hydro Services
    • Maintenance Operations
    • Parking in Midland
    • Parks, Trails and Outdoor Amenities
    • Property Standards
    • Property Taxes
    • Report an Issue
    • Roads and Transportation
    • Transit
    • Trees
    • Water and Sewer Services
    • Winter Maintenance
  • Community, Tourism & Culture
    • Arts and Culture
    • Beaches
    • Community Calendar
    • Community Grant Program
    • Community Groups and Organizations
    • Cruise Ships
    • Dine, See and Stay
    • Festivals and Events
    • Land Acknowledgement
    • Library
    • Midland Harbour
    • Municipal Accommodation Tax
    • Recreation Centre
    • Parks, Trails and Outdoor Amenities
  • Business & Development
    • Bid Opportunities
    • Building Services
    • Business Directory
    • Business Permits and Licences
    • Committee of Adjustment
    • Economic Development
    • Engineering and Development Standards
    • Fees and Charges
    • Midland Bay Landing
    • Municipal Accommodation Tax
    • Outdoor Patios
    • Planning and Development
  • Town Hall
    • Accessibility
    • Accountability and Transparency
    • Agendas and Minutes
    • Applications, Licences and Permits
    • Bid Opportunities
    • Boards and Committees​
    • Budgets and Finance
    • By-laws
    • Careers
    • Contact Us
    • Council
    • Elections
    • Freedom of Information
    • Integrity Commissioner and Code of Conduct
    • Land Acknowledgement
    • Marriage Licences
    • Mayor's Office
    • News and Notices
    • Plans, Reports and Studies
    • Property Damage Claims
    • Report an Issue
    • Strategic Plan
I Want To...
x

I Want To...

Apply or Register

  • Building Permit
  • Change my Address
  • Job Postings
  • Special Event Permits
  • Bid Opportunities

Pay

  • Dog Tags
  • Facility Rental
  • Parking Ticket
  • Property Taxes
  • Water and Sewer Bill
  • Open Air Burn Permit

Find or View

  • Agendas and Minutes
  • By-laws
  • Festivals and Events
  • Parks, Trails and Beaches
  • Parking in Midland
  • Transit Information

Freedom of Information

HomeTown HallFreedom of Information
  • Open new window to share this page via Facebook Facebook
  • Open new window to share this page via Twitter Twitter
  • Email this page Email

Freedom of Information 

A Freedom of Information (FOI) Request is a way for you to ask the Town of Midland for records that are in the custody and control of the Town, including one's own personal information.  The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) states that an individual has a right to Access certain information kept by the Town, and that the Town may protect personal and proprietary information in its custody.

Download Printable FOI request form.

If you are looking for information, start by contacting the department responsible for the records and ask them for the information. If you do not know which department to speak to, call 705-526-4275 ext. 2252 and our Customer Service Representatives will be happy to assist you.

There is a lot of information available on the Town's website as well, including Council Agendas and Minutes, By-laws, Applications, Licenses and Permits, and various Plans, Studies, and Reports.

 Routine Disclosure of Records

Some records can be requested directly from their departments, without submitting a formal Freedom of Information request.

Examples of records that are routinely disclosed include:

  • Architectural drawings or building plans

  • Site plans

  • Septic permits or site drawings

  • Compliance letters

  • Committee of Adjustment records

  • Tax Certificates

You can access a complete list of what records may be disclosed, by written request to the appropriate department, including who can request those records in our Routine Disclosure Policy.

 Making a Freedom of Information Request

A Freedom of Information (FOI) request must be made in writing. You will need to fill out an FOI request form.

To complete the request, you will need to include:

  • Your name, address, and a telephone number and/or email address where you can be contacted if there are any questions about the request.

  • A description of the records. Please be as specific as possible and include date ranges if applicable.

  • A $5.00 application fee. Payable by cash, cheque, debit or credit card.

Completed request forms can be emailed, mailed or hand delivered to the Town Hall at 575 Dominion Ave., Midland ON L4R 1R2.

 Additional Fees

All FOI requests require a $5.00 application fee payable to the Town of Midland. Additional costs for searching, preparing, printing, and shipping may apply.

Fees are set out in MFIPPA:

  • $7.50 per 15 minutes of search time;

  • $7.50 per 15 minutes of time taken to prepare the records;

  • $0.20 per page for printed copies;

  • $10.00 per CD-ROM or USB key, if requested;

  • $15 per 15 minutes if a computer program needs to be created to retrieve information.

Additional fees that may apply include:

  • Shipping costs to retrieve records from storage, in accordance with the most recent Fees & Charges By-law (as amended).

  • Courier costs

If the fee will be in excess of $100, an estimate letter will be provided. If you wish to continue with your request, a 50% deposit will be required for the Town to proceed.

 Timelines

Under MFIPPA, the Town has 30 days to respond to your request. The response will either provide the requested information or explain why that information cannot be disclosed. The 30-day deadline may be extended if, for example, large volumes of records are involved or if third parties need to be consulted. 

 Exemptions

Some records or parts of the records may not be publicly accessed based on requirements set out by MFIPPA. These exemptions are limited, specific, and protect the rights of another person or organization. If the Town is unable to disclose a record, or part of a record, we will specifically state within our decision letter which exemption(s) apply and provide the relevant section(s) of MFIPPA for your information.

 Completing Your Request

Once your FOI request has been completed and all outstanding balances paid, staff will provide a decision letter. The decision letter will advise if any records have been found, whether access has been granted or denied, and explain any exemptions that may apply.

If records have been found and access has been granted, they may be released to you in one of three ways:

1. You may pick up your records in person at 575 Dominion Ave., Midland ON.

2. You may request to have your records mailed to you via Canada Post.

3. You may request to have your records delivered electronically via email or OneDrive.

Please note: Electronic delivery of records must be requested when the application is submitted. Method of delivery (email or OneDrive) is subject to the size of the request.

For records mailed to you via Canada Post that exceed Canada Post's weight allowances, a courier may be arranged for pick up at your expense.

 Correcting Your Personal Information
 Personal Information is defined by the Municipal Freedom of Information and Protection of Privacy Act as:

"Recorded information about an identifiable individual, including but not limited to,

  1. Information relating to the race, national or ethnic origin, colour, religion, age, sex, sexual orientation or marital or family status of the individual,

  2. Information relating to the education or the medical, psychiatric, psychological, criminal or employment history of the individual or information relating to financial transactions in which the individual has been involved,

  3. Any identifying number, symbol or other particular assigned to the individual,

  4. The address, telephone number, fingerprints or blood type of the individual,

  5. The personal opinions or views of the individual except if they relate to another individual,

  6. Correspondence sent to an institution by the individual that is implicitly or explicitly of a private or confidential nature, and replies to that correspondence that would reveal the contents of the original correspondence,

  7. The views or opinions of another individual about the individual, and

  8. The individual’s name if it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual." 

If you believe there is an error or omission in your personal information, you can complete a Freedom of Information request form to:

  • Correct the personal information.

  • Submit a statement of disagreement, which is attached to the record.

  • Have correction notifications sent to those whom personal information was disclosed within the previous year.

The right of correction applies only to personal information to which an individual has been provided access. 

 Right to Appeal

If you are not satisfied with the decision by the Town, you may appeal the decision to the Information

Privacy Commissioner of Ontario (IPC) within 30 days of receipt of the decision letter and request a review.  The appeal fee is $25 and must be sent to: 

Information and Privacy Commissioner of Ontario
80 Bloor Street West
Suite 1700
Toronto, ON M5S 2V1

If you have any questions regarding the appeal process, please contact the IPC.

 If you require more information on the FOI process, you can email the Town Clerk or call 705-526-4275 ext. 2210.

 

  • Town Hall
    • Accessibility
    • Accountability and Transparency
      Toggle Section Accountability and Transparency Menu
      • Closed Meeting Investigation
      • Conflict of Interest Registry
      • Integrity Commissioner and Code of Conduct
    • Agendas and Minutes
    • Applications, Licences and Permits
      Toggle Section Applications, Licences and Permits Menu
      • Building Permit
      • Burn Permit
      • Planning and Development Applications
      • Dog Tags
      • Lottery Licensing
      • Marriage Licences
      • Outdoor Patios Permits
      • Host Your Own Event
    • Bid Opportunities
    • Boards and Committees​
    • Budgets and Finance
      Toggle Section Budgets and Finance Menu
      • Annual Budget
        Toggle Section Annual Budget Menu
        • 2025 Budget
        • 2024 Budget
        • 2023 Budget
        • 2022 Budget
        • 2021 Budget
      • Fees and Charges
      • Financial Reporting
    • By-laws
    • Careers
      Toggle Section Careers Menu
      • Volunteer Firefighter Recruitment
    • Contact Us
    • Council
      Toggle Section Council Menu
      • Agendas and Minutes
      • Award of Merit
      • Council Information Packages
      • Council Meetings
      • Council Vacancy
      • Meet your Council
      • Speaking Before Council
    • Elections
    • Freedom of Information
    • Integrity Commissioner and Code of Conduct
    • Land Acknowledgement
    • Marriage Licences
    • Mayor's Office
      Toggle Section Mayor's Office Menu
      • Council
      • Mayor's Charity Golf Tournament
      • Message from the Mayor
    • News and Notices
      Toggle Section News and Notices Menu
      • Media Releases
      • Public Notices
    • Plans, Reports and Studies
    • Property Damage Claims
    • Report an Issue
    • Strategic Plan
      Toggle Section Strategic Plan Menu
      • Strategic Plan Home
      • 2023-2026 Strategic Plan
      • About the Strategic Plan
      • Mid-term Progress Report
        Toggle Section Mid-term Progress Report Menu
        • Waterfront Development
        • Stabilize and Streamline Service Delivery
        • Infrastructure Management
        • Enhance Town Safety
        • Workplace Culture
      • Contact Us

Contact Us

Subscribe to page updates

 

#townofmidland

Share what you love about the Town of Midland! Get inspired by exploring photos and stories shared by residents and visitors like you.
To see more, follow us on Facebook, Twitter, and Instagram.

instagram:139a7888-f53e-4cd0-85fd-7dc3c83fdeab

Town of Midland - Footer Logo

View our Facebook Page View our Twitter Page View our Instagram Page View our YouTube Page View our LinkedIn Page
Our Partners:
  • EDCNS
  • Huronia Airport
  • Huronia Museum
  • Midland Public Library
  • NT Power
  • SSEA
© 2025 Town of Midland
  • Careers
  • Contact Us
  • Disclaimer
  • Land Acknowledgement
  • Privacy Policy
  • Sitemap
  • Website Feedback

By GHD Digital

Close Old Browser Notification
Browser Compatibility Notification
It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.